Costco Wholesale EDI 850 / 856 / 810 Converter & QuickBooks Bridge

Built for Costco Depot & Business Center suppliers: inspect PO4 inner-pack configurations, prevent Case (CA) vs Each (EA) billing mismatches on 810 invoices, and export balanced QuickBooks .IIF files.

Drop your file below, check the order, then download for QuickBooks Desktop (.IIF).

1Load your order file
2Check it and match your SKUs

Drop your EDI order file here

.edi, .x12 or .txt. The file is read on your computer and is not uploaded.

Now showing

walmart-850-crossdock.edi

No file handy? Open a sample:

No chargeback risks found. This order passes every check.

Checked against the Walmart supplier guide for EDI 850.

Detected Cross-Dock SDQ allocations (6 store-level splits verified against PO102).
Walmart Dept #0018 & Vendor #123456789 verified.

Purchase Order Summary & Line Items

Purchase Order #

4500991288

Order Date

11/09/2026

Dept # / Vendor #

Dept 0018 · Vendor 123456789

Order Total

$2,305.00 USD

Ship-To Warehouse / DC

WALMART DC 6094G-RDC

5801 SW REGIONAL AIRPORT BLVD

BENTONVILLE, AR 72712

Location Code: 0078742035260

Shipping Dates & Payment Terms

Earliest Ship Date:11/12/2026

Latest Ship Date:11/18/2026

Payment Terms:2/10 NET 30 · FOB PP

Multi-Store Order Detected: Automatically split items by store location

Split rows by Store # (6 rows)

Order / Store #	Retailer Item # / UPC	Item Description	Qty	Unit Price	Line Total
PO-4500991288-STORE-0101	Item: 554433221 UPC: 012345678905	ORGANIC COTTON BATH TOWEL ROYAL BLUE	25 EA	$12.50	$312.50
PO-4500991288-STORE-0102	Item: 554433221 UPC: 012345678905	ORGANIC COTTON BATH TOWEL ROYAL BLUE	35 EA	$12.50	$437.50
PO-4500991288-STORE-0103	Item: 554433221 UPC: 012345678905	ORGANIC COTTON BATH TOWEL ROYAL BLUE	40 EA	$12.50	$500.00
PO-4500991288-STORE-0101	Item: 554433299 UPC: 012345678912	LUXURY WAFFLE ROBE WHITE XL	20 EA	$18.00	$360.00
PO-4500991288-STORE-0102	Item: 554433299 UPC: 012345678912	LUXURY WAFFLE ROBE WHITE XL	20 EA	$18.00	$360.00
PO-4500991288-STORE-0103	Item: 554433299 UPC: 012345678912	LUXURY WAFFLE ROBE WHITE XL	20 EA	$18.00	$360.00

Total Units: 160 across 2 items

Items Subtotal: $2330.00

Allowance / Charge: -$25.00

Net Order Total: $2305.00

Download for your software

Pick where the order is going, then download. Files are ready for Excel, QuickBooks, Shopify or a thermal printer.

QuickBooks Account Names:Accounts Receivable AccountSales Income Account

Direct QuickBooks Desktop import file with automatically balanced Accounts Receivable and Sales Income rows.

Field mapping table: which EDI segment fills which column (for IT & bookkeepers)

Costco Wholesale EDI 850 / 856 / 810 Segment Mapping

Deterministic segment-to-column mapping rules enforced by our client-side X12 engine

Source X12 Segment / Element	Sample Raw Value	Target ERP / CSV Column	Transformation & Validation Logic
BEG03 & REFIA / REFVN	PO #4500991288 / Vendor #123456789	PONUM & Vendor Reference	Maps Costco PO # and Vendor # to QuickBooks and outbound 856/810.
PO102, PO103 (CA/EA) & PO104	100 EA @ $12.50	Ordered Quantity, UOM & Unit Price	Preserves exact ordering Unit of Measure (CA vs EA) to prevent billing UOM rejections.
PO4101*EA~	10 Inner Units per Master Case	packQty / packSize / packUom	Extracts master case pack configuration for warehouse pallet building.
N1*ST (Costco Depot)	Costco Regional Depot	Ship-To Address & Depot #	Populates depot destination on 4x6 GS1-128 pallet/carton labels.

Critical Chargeback & Import Pitfalls We Prevent

Common EDI mistakes that trigger $250+ retailer fines or accounting balance errors

Invoicing in Eaches (EA) When Costco Ordered in Cases (CA)

Risk: Immediate 810 AP Rejection

If Costco’s 850 PO103 specifies CA (Cases) and your 810 IT103 bills in EA (Eaches), the unit price and quantity fail Costco’s automated 3-way match.

Our 850 → 810 turnaround generator locks IT103 and IT104 to the exact UOM and price of PO103/PO104.

Ignoring PO4 Master Pack Quantities During Pallet Labeling

Risk: Depot Receiving Delay

Costco Depots verify that physical pallet and master carton counts align with PO401.

Inspect PO4 pack details in our Segment AST Tree before printing 4x6 GS1-128 labels.

Unbalanced Terms Discount in TDS03 / TDS04

Risk: 824 Invoice Error

Costco payment terms often include early-pay discounts in ITD that must align with TDS.

Audit your 810 invoices in our workbench before transmission.

How to Convert Costco EDI 850 Orders to QuickBooks & Excel

Zero middleware setup — complete in under 60 seconds

1. Drop Your Costco EDI 850 File into the Workbench

Review PO1 UOMs (CA vs EA), PO4 pack counts, and depot addresses.

2. Export to QuickBooks Desktop (.IIF), QBO CSV, or Excel

Download a balanced accounting file or warehouse spreadsheet.

3. Generate Compliant 856 ASN, 4x6" Labels & 810 Invoice

Click the Turnaround button to flip the Costco PO with zero UOM drift.

Frequently Asked Technical Questions

ANSI X12 specification details, retail companion rules, and ERP import answers

Does EDIParse preserve the exact Unit of Measure (CA vs EA) when flipping 850 to 810?

Yes. Both generate856From850 and generate810From850 copy PO103 (UOM) and PO104 (Unit Price) verbatim so your ASN and Invoice never suffer from Case-vs-Each mismatches.

Can I print 4x6 GS1-128 pallet and carton labels for Costco Depots?

Yes. Our Turnaround Wizard generates both Tare (Pallet) and Pack (Carton) SSCC-18 barcodes and renders 4x6" thermal PDF labels.